Acting instead of waiting with agile personnel cost planning

Good things come to those who wait - a saying you can rest on or go hard against. Because not everything that ends up being good has to be lengthy and difficult. Our solution for your personnel cost planning does not need much more than your understanding of the gap in their planning around personnel. Closing it could be the one important step that makes you a market leader. You want to know how? We’ll tell you.

Demand for more agility

But first, let’s go back to the beginning: personnel costs make up the largest or second-largest cost center of almost every company. It stands to reason that personnel-related decisions therefore have a decisive impact. The success of a company is therefore closely linked to transparent personnel cost planning. Aware of the importance of this planning, many companies find it difficult to draw up a truly valid personnel cost plan. The reason for this is the consequences of the pandemic, rising costs and the resulting increasing shortage of skilled workers. The situation on the market is no longer as manageable as it once was. The need for short-time work or additional work due to a lack of skilled workers - they all require fast and agile action. Otherwise, the company is threatened with an even more precarious situation.

Chaos and overtime - it doesn’t have to be this way

Human resources managers are responsible for the implementation of personnel strategies and take care of the search for new employees or the coordination of training and further education. It is therefore a matter of further development in professional and human aspects. From this perspective, costs are not the most important aspect related to human resources. Controlling, on the other hand, assigns the central role to costs. Often, both of these departments work awkwardly with several workarounds in, say, Excel. In doing so, they only rarely know about each other’s key figures. No real-time data and outdated plans lead to chaos, extra work and confusion. Alignment with a common corporate goal? Not a chance.

Planning in Excel is very time-consuming and error-prone, and thus has not been aligned with modern companies for a long time. The degree of communication frequency between individual managers that is actually required can no longer be maintained. Even if companies access classic tools such as Personio for onboarding and offboarding, or traditionally DATEV or SAP for up-to-date payroll accounting, they lack far-reaching HR cost data and analysis options. As a result, it’s easy to end up working at cross purposes.


From the perspective of HR management, a potential candidate is to be hired to relieve the employees. From the point of view of controlling, there is no budget for this at the moment. The candidate is rejected. In retrospect, controlling realizes that the budget would have been there, but unfortunately there is no potential employee on the horizon. A never-ending dilemma takes its course.

The benefits of personnel cost planning by QVANTUM

QVANTUM closes the gap between the known HR and controlling tools. An individually customized personnel cost planning is no longer wishful thinking. Via interfaces, your data, for example from DATEV or SAP, is transferred to QVANTUM and processed further so that it can then be analyzed in detail. Thanks to automated data flows, the key figures are always up-to-date and can be tracked in real time.

This results in many advantages: You can set up concrete personnel cost plans and run through different scenarios with them within a few clicks. This gives you a 360-degree view of all personnel cost types, such as salaries, bonuses and social security contributions for existing staff and all vacancies. This enables precise and accurate control of personnel resources and the associated costs for optimal corporate management. Because you can monitor bottlenecks and overcapacities on a rolling basis and identify them at an early stage, you can weigh up without stress where your personnel resources are best placed and how they fit in with your current situation - both centrally and decentrally, taking into account the reciprocal effects of the planning of all departments. Your personnel cost planning can be aligned with the objectives of your general corporate planning from the very first minute. You meet your compliance requirements, operate on secure servers and do not have to deal with operating errors or complex interrelationships. All-around unerring to business success!

Become a guide

Let your next business investment be one that really moves it forward. Take a detailed look at our personnel cost planning or simply convince yourself by testing QVANTUM for free.

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Ralf Schall

Ralf Schall

Success Manager

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